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SA or Y or T Center Space Census Ground Rules
There are nine Ground Rules based on Army Policy for the SA or Y or T Center Space Census
- Ground Rule 1: Duty hours are from 2:30 p.m. – 6:00 p.m.
- Ground Rule 2: Kindergartners belong in Child Development Centers (CDC).
- Ground Rule 3: If you have kindergartners, you have three options.
• Self-contained classroom at 1:12 (others 1:15)
• Multi-age Grouping with 1st & 2nd graders at 1:12 (others 1:15)
• Small programs – multi-age grouping with all ages at 1:12 - Ground Rule 4: Spaces intended for SA/MS/T must be used as such.
- Ground Rule 5: Adjusted Design Capacity numbers are divided by 15 (or 12).
- Ground Rule 6: The 1:15 ratio applies to the entire facility (unless you have kindergartners).
- Ground Rule 7: Deduct extra spaces from self-contained rooms.
- Ground Rule 8: The installation program metric is 50/35/15.
- Ground Rule 9: Fill Spaces by using Compensatory Enrollment.
***Compensatory Capacity applies ONLY to CDCs and REGULARLY SCHEDULED (2:30 – 6:00) SAS AND MS children/youth***
Applying SA or Y or T Center Ground Rules: Practical Exercise
Recently, it seems like there must be a huge banner in front of your office saying “Complaint Department”. Staff, parents, command, and even your own review of the previous ICOP have brought up issues with the SA/MST program. The Ground Rules can help you respond to many issues that arise.
Space Census - Coordinators - Operating Principles - KC3 SA/Y/T - Knowledge Check
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Select the ground rule that applies to the situation in each question below:
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Question 1 of 6
1. Question
Several parents have complained about their children being “allowed to be all over the place.” They have also reported that a CYPA was “out of ratio” when working with a group of 20 in the gym. They want their children assigned to one CYPA and one room – just like at school.
Correct
Corresponding Ground Rule and Explanation: According to Ground Rule 6, children/ youth are free to move about the facility as long as there is an accountability system that allows staff to know where children/youth are at all times. They are not “assigned” places to go, nor do they have to follow an adult around in a group of 15. The ratio of 1:15 is for the entire facility, not individual groups.
Incorrect
Corresponding Ground Rule and Explanation: According to Ground Rule 6, children/ youth are free to move about the facility as long as there is an accountability system that allows staff to know where children/youth are at all times. They are not “assigned” places to go, nor do they have to follow an adult around in a group of 15. The ratio of 1:15 is for the entire facility, not individual groups.
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Question 2 of 6
2. Question
The SAS Director has come to you complaining: “This Space Census says “duty hours” are 2:30 – 6:00. But what about the before school program, and the homeschoolers who use the gym every Tues and Thurs from 9 – 12, and the teen activities every evening, and the weekend events! I could go on and on and on.”
Correct
Corresponding Ground Rule and Explanation: According to Ground Rule 1, duty hours are used to determine how many FACILITY spaces there are available during the hours when most children are out of school but parents are still working. All those children/ youth who use the program on evenings and weekends or in sports or instructional classes are counted in the Outreach Space Census.
Incorrect
Corresponding Ground Rule and Explanation: According to Ground Rule 1, duty hours are used to determine how many FACILITY spaces there are available during the hours when most children are out of school but parents are still working. All those children/ youth who use the program on evenings and weekends or in sports or instructional classes are counted in the Outreach Space Census.
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Question 3 of 6
3. Question
The CLEOS wants to turn one activity area to office space because office space is needed for Outreach Services and the SKIES programs. She commented to you, “After all, the room is only really used 3 hours a day.”
Correct
Corresponding Ground Rule and Explanation: According to Ground Rule 4, Spaces intended for SA/MST programs must be used as such. If a room has been turned into an office space (or training room) it must be returned to a room for children/ youth.
Incorrect
Corresponding Ground Rule and Explanation: According to Ground Rule 4, Spaces intended for SA/MST programs must be used as such. If a room has been turned into an office space (or training room) it must be returned to a room for children/ youth.
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Question 4 of 6
4. Question
When you stopped by the SA or Y or T Center, the School Age Services Director asked you: “We have 1600 sq feet of usable space in our main area for 45 spaces and 3800 sq feet usable space in our multi-purpose room/ gym for 30 spaces. How many ratios do we have? Do we have the appropriate # of CYPAs?”
Correct
Corresponding Ground Rule and Explanation: According to Ground Rule 5, 45 spaces + 30 spaces = 75 spaces. Using 1:15 ratio, there would be 5 ratios (and 5 CYPAs). IF there are Kindergartners, there is a 1:12 ratio and there would be 6 ratios (and 6 CYPAs). This is another good reason not to have Kindergartners in the program.
Incorrect
Corresponding Ground Rule and Explanation: According to Ground Rule 5, 45 spaces + 30 spaces = 75 spaces. Using 1:15 ratio, there would be 5 ratios (and 5 CYPAs). IF there are Kindergartners, there is a 1:12 ratio and there would be 6 ratios (and 6 CYPAs). This is another good reason not to have Kindergartners in the program.
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Question 5 of 6
5. Question
Select the ground rule that applies to the situation below:
After reviewing the Installation Child, Youth and School Operations Plan (ICOP), the previous CYS Coordinator placed Kindergartners in the SA or Y or T facility in order to free up space in the CDC for more infant care. But you just had a parent in your office complaining: “I don’t want my kindergartener mingling with all those other school age children. He came home yesterday using language he has never used before!”
Correct
According to Ground Rule 2, Kindergartners are REALLY supposed to be in Child Development Centers. If you say, “We’ve looked and there’s no place else!” and if the Region agrees, then follow ground rule 3. Put the kindergartners in their own space and lose use of that room for the other children and youth or have the whole facility spaces calculated using a 1:12 ratio. But, based on the ratio numbers and the parent feedback, we would be much better off finding place in the CDC
Incorrect
According to Ground Rule 2, Kindergartners are REALLY supposed to be in Child Development Centers. If you say, “We’ve looked and there’s no place else!” and if the Region agrees, then follow ground rule 3. Put the kindergartners in their own space and lose use of that room for the other children and youth or have the whole facility spaces calculated using a 1:12 ratio. But, based on the ratio numbers and the parent feedback, we would be much better off finding place in the CDC
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Question 6 of 6
6. Question
At a recent briefing, the Installation Commander told you: “I am concerned about the number of teens roaming the installation. How much in the way of activities and offerings are we providing for the teens?”
Correct
Corresponding Ground Rule and Explanation: According to Ground Rule 8, the installation program MUST provide services for teens. You should review the Installation Program metric: 50/35/15 to be sure your facility, in conjunction with all SA or Y or T facilities on the installation, are providing at least 15% of the spaces for Teens. It may also be time to reevaluate the ICOP to determine if that metric is appropriate to meet the current demand
Incorrect
Corresponding Ground Rule and Explanation: According to Ground Rule 8, the installation program MUST provide services for teens. You should review the Installation Program metric: 50/35/15 to be sure your facility, in conjunction with all SA or Y or T facilities on the installation, are providing at least 15% of the spaces for Teens. It may also be time to reevaluate the ICOP to determine if that metric is appropriate to meet the current demand
